The Coordination Committee (CC) is the overall governing body of the GEF-NGO Network. The purpose of this body is to oversee the GEF-NGO Network and its activities. The RFPs from all regions and Indigenous People’s Focal Point, together with the CFP, constitute the Coordination Committee.

The Coordination Committee meets twice a year in conjunction with the GEF Council meeting or when required; and conducts its meeting in an orderly manner according to accepted rules of procedure. The Central Focal Point (CFP) acts as the Coordinator of the Network and facilitates the meetings of the Coordination Committee.

Only the Coordination Committee may make decisions that can commit the whole GEF-NGO Network. Decisions taken by the Coordination Committee are binding on all members of the Coordinating Committee both present and absent.

Agendas for Coordination Committee meetings will be proposed by the CFP, at least three weeks in advance, by circulation. Final draft agendas and any relevant papers should be circulated two (2) weeks in advance of meetings. Additional agenda items may only be included in the formal agenda at the time of the meeting by consensus of the Coordination Committee.

A quorum is established when at least half of the Coordination Committee members are present. In case that the normal representative of the RFP is unable to attend, the designated alternate representative of the RFP may attend the meeting provided they notify in writing the CFP or Coordination Committee in advance.

The method for decision making will be based on consensus during Coordination Committee meetings. On rare occasions when all attempts at consensus have not been successful – decisions can be made by majority voting of the attending Coordination Committee members. In case of decisions relating to governance of the Network – a two thirds majority of attending Coordination Committee members is required. Dissenting votes may be recorded in the minutes if requested.

In-between Coordination Committee meetings, routine decisions may be made through a process of circulation of a proposed decision by the CFP to the Coordinating Committee members with a specified deadline to respond (normally at least two (2) weeks). A positive support by a majority of CC members is needed for approval by circulation. Non-reply by any Coordination Committee member within the timeframe means agreement to whatever decision is arrived at by those that have sent replies. If more than two members raise significant concerns on the issue, it may be deferred to the next Coordination Committee meeting and automatically be part of the agenda. A summary of decisions made by circulation (together with the record of votes) will be provided to the next meeting of the Coordinating Committee.

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