The GEF Accredited NGO’s
East Europe and Central Asia Region

3 October 2009

Re: Reminder for submitting nominations for RFP Election, East Europe and Central Asia

Dear Colleagues,

You all are aware that the GEF NGO Network has initiated the elections for the position of Regional Focal Point (RFP) in your region. A communication was sent out to you on 1st September 2009 announcing the schedule for the ongoing election process. The deadline for submitting the nominations was kept as 20th September 2009 as per the notice.

However, as no nominations for the post have been received, the Elections Task Force in mutual consultation with the Governance Sub Committee has decided to revise the schedule for elections in the region by extending the deadline for submitting the nominations for the post of Regional Focal Point.

Those interested organizations, which meet the agreed requirements, can now submit the stipulated documents before 10th October. Please also note that if any of the organizations who had submitted their nomination papers in earlier held round of elections in May-June 2009, want to stand in this election - they are required to submit their nomination papers again, if they are interested to contest the elections for the post of RFP, East Europe and Central Asia.

It is requested to please submit your nomination along with the supporting documents to the dedicated email set up for the purpose with copies marked to the emails of all members of the Task Force listed below.

The dedicated emails for your region is

Election-EastEuropeCentralAsia@gefngo.org

Members of the Election Task Force:

• Jagdeesh Puppala, Chair: ed@fes.org.in  
• Felipe Villagran: lacandon@prodigy.net.mx  
• Rex Horoi: rex.horoi@fspi.org.fj  
• Johnson Cerda: jcerda@conservation.org  , johnson.cerda@gmail.com  

The elections are also being rescheduled and will take place between 11^th October- 31^st October 2009 and will be done via e-mail and/or fax. Notwithstanding any unavoidable delay, the Elections Task Force would announce the results of the election by 2^nd November 2009.

This is a very important time for the Network as we are pushing for an increased level of funding for GEF and better access for civil society organizations. We very much hope that the East Europe and Central Asia region can be properly represented in the Network at this time.

We look forward to your enthusiastic participation in the election process.

With regards,

Jagdeesh Puppala,
Chair, Governance, Membership and Elections Sub Committee 

GLOBAL ENVIRONMENT FACILITY (GEF) NGO NETWORK
ELECTIONS OF REGIONAL FOCAL POINT (RFP) FOR
EAST EUROPE AND CENTRAL ASIA

September 1st 2009

Dear Colleagues,

As you are aware, the Elections Task Force conducted the elections for the RFP, East Europe and Central Asia in May-June 2009. There was a low response from the GEF accredited organizations in the region, and a tie between three of the candidate organizations. The matter was referred to the Coordination Committee, which in its June meeting has decided to re-run the elections in the region. The Elections Task Force is reinitiating the election process in the region and calls for self-nominations from organizations willing to stand for a four-year term as regional focal point in the respective regions.

As the representative of the GEF NGO Network and in the capacity of the Chair, Governance, Membership and the Elections Sub Committee, I am writing to you to invite all accredited members of the GEF NGO Network in East Europe and Central Asia to participate in elections for the Regional Focal Point (RFP).

Organizations interested to be RFPs must -

• be a non-profit organization whose headquarters is based in the East Europe and Central Asia region and whose current work includes significant focus in addressing global environment issues
   
• have been accredited to GEF in at least during the past three years and have updated their contact details within the last three years and are shown as “Active” accredited organizations listed on the GEF Secretariat website.
   
• have prior experience at facilitating networking and cooperation among NGOs at a national or regional level
   
• be willing to take on the responsibilities of the RFP for a period of four years. 
   
• have a senior representative, familiar with GEF and fluent in English and able to participate in Network-related meetings and activities.

Those interested organizations meeting the agreed requirements should submit the following documents before the stipulated deadline:

• A formal letter signed by the head of the organization expressing their interest in being RFP and confirming their willingness to undertake necessary tasks on a voluntary basis
   
• A profile of the organization giving at minimum the following - (address, phone, fax, e-mail, mission, area of expertise, years of experience, number of members, experience with Network Coordination and with GEF projects or programs and other relevant information)
   
• A plan written in the language mainly spoken in the sub-region and also in English on how the nominated representative and the candidate organization intends to meet the responsibility as RFP and their priorities
   
• The name and Biodata of the person nominated to be its main representative including information on their expertise and experience related to GEF focal areas and procedures.

The nominations papers must be sent to all the members of the Elections Task Force. The deadline for submitting the Nominations is 20th September 2009.

We also attach herewith the latest list of organizations in the region categorized as Active and Inactive members. The organizations listed as inactive in the updated list are yet to update their contact details with the GEF Secretariat and does not appear in the list of accredited organizations on the GEF website - http://www.gefweb.org/interior.aspx?id=114  ). All the organizations that have not updated their contact details and are listed in the inactive category, are requested to submit their updated contact details in the stipulated NGO Update form positively by 10th September 2009. The NGO update form is attached herewith for your easy reference.

The nomination documentation and information requests must be sent to the Elections Task Force by email via the dedicated email address given below and with a copy to all the members of the Elections Task Force.

East Europe and Central Asia: Election-EastEuropeCentralAsia@gefngo.org  

Members of the Election Task force

• Jagdeesh Puppala, Chair : ed@fes.org.in
• Felipe Villagran: lacandon@prodigy.net.mx
• Rex Horoi: rex.horoi@fspi.org.fj
• Johnson Cerda: jcerda@conservation.org , johnson.cerda@gmail.com

Mails received by this email address will be automatically acknowledged and also forwarded to all members of the Elections Task Forcé. In case that acknowledgement is not received- please resend the mail with a copy to the Central Focal Point ( faizal.parish@gmail.com ) and the Chair of the Elections Task Force ( ed@fes.org.in ).

The election will take place from 21st September to 12th October 2009 via e- mail and/or fax. One vote per organization will be considered. The votes cast by the candidate organizations will also be considered valid. The votes must be sent to all the members of the Elections Task Force. Notwithstanding any unavoidable delays, the Elections Task force would announce the results of the election process by 14th October 2009.

The Elections Task Force appreciates the patience and cooperation from the organizations in the region and looks forward for an enthusiastic participation in the elections for the GEF Regional Focal Point, East Europe and Central Asia.

Yours sincerely

Jagdeesh Puppala
Chair, Governance, Membership and Elections Sub-Committee
GEF NGO Network
ed@fes.org.in  

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