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Election of Regional Focal Point for South Africa
The GEF Accredited NGO’s
South Africa Region
3 October 2009
Re: Extending Deadline for submitting nominations for RFP Election, Southern Africa
Dear Colleagues,
You all are aware that the GEF NGO Network has initiated the elections for the position of Regional Focal Point (RFP) in your region. A communication was sent out to you on 12th September 2009 announcing the schedule for the ongoing election process. The deadline for submitting the nominations was kept as 30th September 2009 as per the notice.
However, as no nominations for the post have been received, the Elections Task Force in mutual consultation with the Governance Sub Committee has decided to extend the deadline for submitting nominations for the post of Regional Focal Point- South Africa by one week. This is a very important time for the Network as we are pushing for an increased level of funding for GEF and better access for civil society organisations. We very much hope that the Southern Africa Region can be properly represented in the Network at this time.
Those interested organizations meeting the agreed requirements can submit the stipulated documents before 10th October.
It is requested to please submit your nomination along with the supporting documents to the dedicated email set up for the purpose with copies marked to the emails of all members of the Task Force listed below.
The dedicated emails for your region is
Election-SouthAfrica@gefngo.org
Members of the Election Task Force:
The elections are also being rescheduled and will take place between 11th-31st October 2009 and will be done via e-mail and/or fax. Notwithstanding any unavoidable delay, the Elections Task Force would announce the results of the election by 2nd November 2009.
We look forward to your enthusiastic participation in the election process.
With regards,
Jagdeesh Puppala,
Chair, Governance, Membership and Elections Sub Committee
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GLOBAL ENVIRONMENT FACILITY (GEF) NGO NETWORK
CALL FOR ELECTIONS OF REGIONAL FOCAL POINT (RFP) FOR
SOUTH AFRICA
12th September 2009
Dear Colleagues,
As the representative of the GEF NGO Network and in the capacity of the Chair, Governance, Membership and Elections Sub Committee, I am writing to you to invite all accredited members of the GEF NGO Network in South Africa to participate in elections for the Regional Focal Point (RFP). The list of countries participating in GEF which are currently included in the region is as follows: South Africa: Angola, Botswana, Lesotho, Malawi, Mozambique, Namibia, South Africa, Swaziland, Zambia, and Zimbabwe.
NGOs play a major role in the Global Environment Facility (GEF), both at the policy and project levels. Inputs from NGOs are facilitated through the GEF NGO Network, which was established in 1996. Within the Network, Regional Focal Points play an important role in coordinating activities at regional level and facilitating input from the Regions into the policy making of GEF.
The RFP for the South Africa region has recently completed its terms of office. Based on the Guidelines of the GEF-NGO Network and the decision taken by the Coordination Committee during its June 2008 meeting, elections for the region should be held before the next Council meeting in November 2009. An “Elections Task Force” set up under the Governance, Membership and the Elections Sub-Committee would oversee the Elections.
The members of the Elections Task Force are Jagdeesh Puppala, RFP South Asia and Chairperson of the Task Force; Felipe Villagran, RFP Meso America; Rex Horoi,, RFP Pacific; and Johnson Cerda, Representative of Indigenous Peoples – Americas. The contact details are given in Annex 1.
In the first stage of the election from 12th to 30th of September 2009 we are seeking self- nominations from organizations willing to stand for a four-year term as regional focal point in the respective regions. The role of the RFP is to facilitate the active engagement of the member NGOs in their respective region in the work of the Network. The role of RFP is described further in Annex 2. The current procedure for elections is summarized in Annex 3.
Eligibility
Organisations interested to be RFPs must -
- be a non-profit organization whose headquarters is based in a State in the region concerned which is p?articipating in the Restructured GEF ( see http://www.gefweb.org/interior.aspx?id=210 ) ? and whose current work includes significant focus in addressing global environment issues;
- have been accredited to GEF in at least during the past three years and have updated their contact details within the last three years and are shown as “Active” accredited organizations listed on the GEF Secretariat website.
- have prior experience at facilitating networking and cooperation among NGOs at a national or regional level
- be willing to take on the responsibilities of the RFP for a period of four years.
- have a senior representative, familiar with GEF and fluent in English and able to participate in Network-related meetings and activities.
Status Of Membership
Please note that the status of some organizations in the region is inactive or dormant. This means that you have not updated your organization details with the GEF Secretariat in the recent times. If your organization has been classified as inactive ( ie not appearing in the list of accredited organizations on the GEF website - http://www.gefweb.org/interior.aspx?id=114 ) it will not be eligible to vote or stand as an RFP. Please check the GEF website and complete the attached update form before 27 April 2009 if you are in this category.
Nominations procedure
Those interested organizations meeting the agreed requirements should submit the following documents before the stipulated deadline
- A formal letter signed by the head of the organization expressing their interest in being RFP and confirming their willingness to undertake necessary tasks on a voluntary basis
- A profile of the organization giving at minimum the following - (address, phone, fax, e-mail, mission, area of expertise, years of experience, number of members, experience with Network Coordination and with GEF projects or programs and other relevant information)
- A plan written in the language mainly spoken in the sub-region and also in English on how the nominated representative and the candidate organization intends to meet the responsibility as RFP and their priorities
- The name and Biodata of the person nominated to be its main representative including information on their expertise and experience related to GEF focal areas and procedures.
- The nomination documentation and information requests must be sent to the Elections Task Force by email via the dedicated email address given below and with a copy to all the members of the Elections Task Force.
Members of the Election Task force
Mails received by this email address will be automatically acknowledged and also forwarded to all members of the Elections Task Forcé. In case that acknowledgement is not received– please resend the mail with a copy to the Central Focal Point ( faizal.parish@gmail.com ) and the Chair of the Elections Task Force ( ed@fes.org.in ).
The deadline for receiving nominations is 30th September 2009.
Elections
The list of candidates for RFP, which have been assessed by the Elections Task Force as meeting the necessary criteria, will be circulated on 3rd October 2009 to the accredited NGOs which are eligible to vote from the region . Organisations eligible to vote – are those organizations who have been accredited to GEF and have updated their contact details and whose names are included in the list of accredited organizations on the GEF Website as on 1st October 2009. Details of eligible voters and the procedure for voting will be circulated to eligible voters in the respective regions prior to the voting period.
The election will take place between 3rd October to 24th October 2009 and will be done via e-mail and/or fax. One vote per organization will be considered. The votes cast by the candidate organizations will also be considered valid. The votes must be sent to the dedicated election email given above.
Notwithstanding any unavoidable delay, the Elections Task Force would announce the results of the election by 28th October 2009.
The term for the elected RFP will be of 4 (four) years. The elected RFP should start interacting immediately with the colleagues of the Network in preparation for the next GEF Council meeting in November 2009.
Yours sincerely
Jagdeesh Puppala,
Chair, Governance, Membership and Elections Sub Committee
GEF NGO Network
E-mail: ed@fes.org.in
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